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To enter the general information for your certificate, complete the following steps:
| 1. | Under the Commodity Origin Information section, enter the location where the commodities have been quarantined or gathered prior to shipment. These fields include the following: |
Place of Origin Name
| • | Name of the place the commodity originated from, such as a farm. |
| • | This is a required field. |
Street Address
| • | The origin's address as you wish it to appear on the certificate. If necessary, two lines have been provided. |
| • | This is a required field. |
City
| • | City associated with the origin's address as you wish it to appear on the certificate. |
| • | This is a required field. |
State/Territory
| • | Select the state drop-down list to view the states and territories available and select the state or territory of the origin's address from the list. |
| • | NOTE: The States/Territories shown in the list identify all the States/Territories in which the AVs are accredited. For example, if the veterinary organization has two AVs who are accredited in Washington and Alaska, then only Washington and Alaska will be displayed in the list. |
| • | This is a required field. |
Zip Code
| • | The five- or nine-digit Zip code of the origin's address as you wish it to appear on the certificate. |
| • | This is a required field. |
Accredited Veterinarian
If the certificate was created by a veterinary clinic:
| • | The list will display all Accredited Veterinarians in the organization who are accredited in the same state as the Commodity’s State of Origin. |
| • | Select the name of the Accredited Veterinarian from the drop-down list.
RESULT: The corresponding License and Accreditation Numbers display. |
| • | NOTE: The list of Accredited Veterinarians is populated based on the Commodity’s State of Origin that was selected. If no state was selected, then the AV drop down will display No AVs found for State Selected . |
| • | This is a required field. |
If the certificate was created by an exporter organization:
| • | Select either an Internal Accredited Veterinarian (choose this option if there is an AV in their organization) or External Accredited Veterinarian (choose this option to send the certificate to a Veterinary Clinic). |
| • | A list will display all applicable AVs (if Internal AV is selected) or veterinary clinics (if External AV is selected). |
NPIP Code
| • | The National Poultry Improvement Plan code. |
| • | This is a required field for hatching eggs and day old chicks. |
Inspection Date
| • | Single date or date range of the inspection. This information will display on the Export Health Certificate as the Date Of Inspection. |
| • | This is an optional field. |
Issuing VS Field Office
| • | The VS Field Office that will process the Health Certificate. The Area Office is determined by the State/Territory identified as the Commodity's State or Origin and cannot be changed. |
Exporter
| • | If the certificate was created by an exporter, the exporter name and address will be listed. |
Consignor Name
| • | Name of the consignor as you wish it to appear on the certificate. |
| • | This is a required field. |
| • | To add a consignor name, click the Add button.
RESULT: The Consignor Details page appears. |
Consignee Name
| • | Name of the consignee as you wish it to appear on the certificate. |
| • | This is a required field. |
| • | To add a consignee name, click the Add button.
RESULT: The Consignee Details page appears. |
NOTE: Only Consignees from the country selected as the certificate's destination country will be displayed.
NOTE: For Defined PDF health certificates, there will be more Additional fields, that includes, check boxes and radio buttons.
| 2. | When you have completed entering your information, click the Next button to proceed. You can also click the Save as Work in Progress and return to the certificate at a later time. |
HELPFUL HINT: You may enter certificate information in any order by selecting the links at the left of the screen; for example, you can enter Certificate Content information and then General information. In this Help file, data entry into the certificate will be explained sequentially as if using the Next button. At the bottom of each page the Previous, Save as Work in Progress, and Next buttons are available.
The type of Certificate (Certificate Content) and the unique Certificate Tracking Number is always displayed at the top of each Certificate screen.
See Also
Create Certificate
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