Certificate PDF

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Certificate PDF allows you to upload three PDF's. Before uploading the PDF's, VS Admin's needs to the following steps.

Step 1 - VS Annotate PDF downloaded from IREGS/PTW

NOTE: Step 1 is performed outside of VEHCS. The resulting annotated PDFs will be during the Step 2 process.

This is a one-time process per pdf. However, if the PDF is changed at the source, the PDF will need to go through the annotate and upload process again.

•	Download the IREGS or PTW HC PDF to desktop.

•	Annotate the data entry fields to be entered by the External user.

- For General Data (e.g., Consignor name/address, Consignee name/address) use the data provided in the Reference Table as guide where possible. Up to 15 additional 'general data' fields can be defined for each HC PDF.

- For Commodity Data use the prefix 'Commodity_row #' (e.g., Commodity_1) to ensure the AV entered data is saved correctly.

- For Statement Data use the prefix 'Statement_statement #' (e.g., Statement_1) to ensure the AV entered data is saved correctly.

- For Cerification Table Data use the prefixprefixed with 'Cert_Table#_row# (e.g., Cert_1_1 denotes the first data row of the first certification table) to ensure the AV entered data is saved correctly.

•	Save the annotated PDF. This draft can be used by the AV to view their data in the Health Certificate PDF

•	Add seal(s) and any fields exclusively entered by USDA.

•	Save this annotated version as the official copy.

•	Create/save a PDF of the Certification Statements to be used by the AV as reference data.

Once the templates are ready, please follow the steps below.

•	Upload the Draft template using the first upload button.

•	Upload the Official template using the second upload button.

•	Upload the statement reference file using the third upload button.

RESULT: All three files are uploaded successfully.

NOTE: Definition can not be activated until all three files are uploaded.

•	Select Addendum Yes or No. If Yes, enter the list of addendum's.

•	Enter Additional Instructions for the AV, if any.

•	Once you complete all the steps, click Next.